Privacy Policy
Effective Date: May 25, 2023
Be Outdoors Arizona created this Privacy Policy to inform our website visitors about our privacy practices. Your support and trust are important to us; therefore, we strive always to be transparent about our practices. This policy explains what information we collect when you use our website, beoutdoorsarizona.org. It also details how we collect, store, and use that information.
TYPES OF INFORMATION WE COLLECT:
We collect both personal and non-personal data depending on how you use our website. You may voluntarily provide us with personal data to use some of our services. Examples of times when you provide us with this information include filling out a contact form, signing up for a newsletter, or donating to us. We also receive non-personal data (analytics) from cookies if you consent to their use.
Personal Data
- First and last name
- Email address
- Phone number
- Payment information
- IP address
- Location data
- Device data
Analytics Data
- What pages were viewed
- What actions were taken on a specific page
- How users found our site
- If a user is a new or returning visitor
- Time of day users visit
- Approximate location of users
- User device details
- Average user engagement time
Event, Venue, and Organizer Information
If you create, submit, import, save, or publish event, venue, or organizer information, such information is retained in the local database:
- Venue information: name, address, city, country, state, postal code, phone, website, geographical coordinates (latitude and longitude)
- Organizer information: name, phone, website, email
- Event information: website, cost, description, date, time, image
Importing Events, Venues, and Organizers:
- All data present within a CSV or ICS file and external URLs (for events, venues, organizers, and tickets)
- Import origin data (URL from where events are being imported—such as Eventbrite, MeetUp, other compatible URL sources, and more, which can include similar or the same data as listed above)
- Eventbrite Ticket information: name, description, cost, type, quantity
Please note that a user must hold a website account on this domain to create new events through the Community Events submission form. This information is retained in the local database.
When purchasing an Eventbrite Ticket – attendee, purchaser, and order information are stored and managed by Eventbrite.
HOW THIS INFORMATION IS COLLECTED:
- Cookies
- Contact form
- Email newsletter sign-up forms
- Paypal
- Akismet anti-spam service
- The Events Calendar
WHY THIS INFORMATION IS COLLECTED AND HOW WE USE IT
When using our contact form:
We collect personal data, including your first and last name, email address, and phone number. The reason we collect this is so that we can contact you back at your request. The information you provide us in this form will not be used for other purposes.
When signing up to receive our email newsletters:
We collect your email address. You may also provide us with your first and last name, which is optional. We collect this information on our website through our email newsletter sign-up form and at in-person events using a physical sign-up form. The reason we collect this is so that we can provide you with our email newsletters. We will not use this information for anything other than to provide the requested newsletter, and users can unsubscribe at any time using the unsubscribe link.
When donating to us:
Your contact and payment information, including your first and last name, phone number, card details, and billing address, will be collected through our third-party payment processor, PayPal. Be Outdoors Arizona will not personally collect or store your payment details. This information is provided directly to PayPal to process your donation. We recommend you review PayPal’s Privacy Policy for more information about their collection practices.
We collect your name and email so we can contact you to thank you for your donation.
When using our events calendar – The Events Calendar:
We collect information related to the event, including the event description, date, time, and venue. We also collect details about the organizer, such as their name, website, and contact information. We collect and use this information to display information about the events on our site and to help organizers who use our event calendar create, import, and publish their events.
When making comments on our website:
We collect information about visitors who comment on our site through an anti-spam service called Akismet. The data collected typically includes the commenter’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter, such as their name, username, email address, and the comment itself). This information is collected to identify and help protect our website from spam comments. To learn more about this service, please review Akismet’s Privacy Policy.
When visiting our website:
We collect location and device data through the use of Google Analytics cookies.
The types of location data we collect are region and country-level metadata, including the city you’re located in. We collect this information to inform us where our visitors are coming from. This helps us determine what areas to provide our services to and allows us to find new local organizations to partner with. It also gives us insight into whether our marketing effectively reaches those interested in our organization.
The types of device data we collect include:
- Device name
- Device brand
- Device model
- Browser minor version
- Browser User-Agent string
- Operating system minor version
- Platform minor version
- Screen resolution
We collect device data to assess whether any problems exist that affect the user experience. For instance, there may be issues with a particular technology, such as a specific browser, device, or screen resolution, that impact how our website is displayed and functions. This data also gives us insight into whether our visitors prefer to use a particular device when searching for or interacting with our website – allowing us to make changes to support these preferences, such as implementing a more mobile-friendly website layout.
Analytics data:
When using our website, we collect analytics data through Google Analytics. We collect this to analyze how our users behave on our site. This information helps us determine whether our website content is relevant and engaging, informs us on whether any technical issues on our site impact the user experience – such as low site speed or broken links, and lets us measure conversions that are important for our organization such as email newsletter sign-ups and donations. This data also helps inform and develop our marketing strategy – allowing us to drive more awareness of our organization, improve our website and social media content, improve our events, and partner with other local organizations who share our mission.
COOKIE POLICY:
Use of cookies:
We use first-party and third-party cookies on our website.
What are cookies?:
Cookies are files containing small amounts of data sent to your browser from a website and stored on your device. They help the website remember information about your visit and ensure the website functions properly.
Why we use cookies:
We use cookies for spam and fraud protection, to support payment services, to save user preferences, and to measure different types of engagement on our site, like pageviews and video views.
Third parties that install, manage, or access cookies via our site:
- Candid
- YouTube
- Paypal
Links to third-party Privacy Policies:
How users can manage cookie preferences:
You may opt out of cookies and analytics data collection by installing the Google Analytics Opt-out Browser Add-on. Additionally, you can adjust your browser settings to remove or reject cookies. Be aware that such actions could affect the functionality of the website.
DO NOT TRACK:
What is Do Not Track (DNT)?
Do Not Track refers to a browser setting that allows website visitors to control the digital tracking of their activities across websites. When this browser setting is enabled, it sends a signal to websites the browser user visits about their DNT preference.
The California Online Privacy Protection Act (CalOPPA) requires websites to disclose how they respond to Do Not Track signals from web browsers – specifically whether the website does or does not respond to DNT signals. CalOPPA does not currently require websites to adhere to user DNT settings.
How we respond to Do Not Track Signals:
Be Outdoors Arizona currently does not respond to Do Not Track Signals.
CHILDREN’S PRIVACY:
We do not knowingly collect personal data about visitors to our website under the age of 13. Children under 13 must request parental assistance to view or access our website. If we become aware that we have collected personal data from children without parental consent, we will take the appropriate steps to remove that data from our databases.
We may collect pictures and videos of participants at our in-person events for our website and social media sites. We may also collect the first names of individuals who participate in activities at our in-person events. For instance, when participating in a game where winners are chosen – we collect the names of participants and announce the winners on our social media sites. We only collect these types of information after obtaining parental consent. This information will not be used for any other purpose than what it was consented to and can be revoked at any time. If you have any questions or concerns and want to discuss your and your child’s consent choices, please get in touch with us by phone at 602-309-2517 or by email at kara@beoutdoorsarizona.org or info@beoutdoorsarizona.org.
RETENTION OF DATA:
All data associated with our events calendar is retained in the local database indefinitely unless otherwise deleted. Certain data may be exported or removed upon user’s requests via the existing Exporter or Eraser. Please note, however, that cases exist in which we cannot perfect the gathering and export of all data for our end users.
We retain our Google Analytics data between 14 and 26 months, and it resets with new user activity. For example, when data retention is set to 14 months, and a user initiates a new session each month, that user’s identifier is reset and does not reach the 14-month expiry. If the user doesn’t initiate a new session before the retention period expires, then that user’s data is deleted. Beginning July 1, we will solely retain analytics data for 14 months, and it will reset with each new activity. We retain this information to analyze and measure changes to improve our organization.
The data collected by our anti-spam service is retained between two weeks to ninety days, then is automatically deleted from the database.
CHANGES TO THIS PRIVACY POLICY:
We may update this Privacy Policy occasionally to reflect organizational changes and comply with applicable laws. We will provide notice of these changes on our website. We will also revise the “Effective Date” at the top of this Privacy Policy with the updated date. We recommend that you review this policy when newly updated to be informed of our most current data collection practices.
HOW TO CONTACT US:
If you have any questions or concerns relating to this Privacy Policy, please get in touch with us:
By email: kara@beoutdoorsarizona.org or info@beoutdoorsarizona.org
By phone: 602-309-2517
